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Supply Management Specialist

Company: Department of Veterans Affairs
Location: Augusta
Posted on: June 12, 2021

Job Description:

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Duties

Summary

The Network Commodity and Expendable Manager (NCEM) is a senior logistics and supply chain management (SCM) advisor to the Network Chief Supply Chain Officer (CSCO) with particular emphasis on the strategic sourcing and management of commodities and supplies in a Veterans Integrated Service Network (VISN). Provides oversight, guidance, program management and leadership in operations and planning activities for all VISN and VA RCS SCM commodity programs.

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Responsibilities

The Supply Management Specialist (Ex) monitors and manages the performance and measurement functions in all VISN facilities including all aspects of commodities management and/or commodity standardization activities (including requirements detennination, acquisition planning/coordination/oversight, purchasing, etc.). Ensures best practices are disseminated as appropriate, utilizing continuous quality improvement principles and practices such as Lean Six Sigma. Supports and facilitates education and training opportunities for staff in all logistic areas, particularly commodity management and strategic sourcing. Evaluates supply management, inventory accountability, and field support for VA HCS within the VISN catchment area. Develops or supports the development of policies and procedures to be promulgated to the field from information accumulated during on-site visits to field organizations and from analysis of periodic reports from the field. Prepares directives and instructions pertaining to inventory accountability and inventory management procedures. Oversees and conducts quality assurance on the utilization of computerized supply/inventory management systems throughout the Network. When deficiencies arise, creates and executes remediation strategies with and through subordinate staff. Conducts logistic audits, quality assurance, compliance reviews and program effectiveness/efficiency reviews of all VISN activities to ensure they realize performance goals. When indicators reveal improvement opportunities, acts as the catalyst and coordinates on behalf with facility leadership to ensure these opportunities are realized. Develops reports, white papers, memorandum and other documents identifying areas of opportunity and recommending courses of action for review by CSCO as well as senior executive leadership. Develops and conducts briefings to senior executive leadership. Leads or serves on a variety of VISN, regional, or national workgroups to identify and promulgate best practices, develop training materials, metrics, and other tools. Serves one of two principal CSCO deputies in developing consolidated VISN and facility requirements into acquisition strategies for services, supplies and equipment. Develops strategies; assists supported activities and the acquisition staff with Advanced Procurement Planning (APP); champions the use of standardized products; assists local managers in achieving compliance with initiatives to improve efficiency, reducing logistics costs for VISN facilities, facilitating achievement of logistics program goals, and leveraging the VA's influence in the healthcare marketplace. Oversees compliance with the Medical/Surgical Prime Vendor (MPSV) contract by VA HCS within the Network. Serves as the primary VISN liaison with the national MSPV program office and related points of contact in VHA P&LO, the Strategic Acquisition Center (SAC) and other national offices. Oversees the VISN ordering officer program. Monitors and manages the performance and measurement of strategic sourcing program in all VISN facilities including all aspects of commodity standardization activities (including requirements determination, acquisition planning/coordination/oversight, purchasing, etc.). Supports the CSCO on the Network Commodity Standardization Committee or related entities and may lead the CSC in the absence of or at the delegation of the CSCO. Performs other duties as assigned.

Work Schedule: Monday - Friday, 8:00a - 4:30pm (subject to change based on agency needs)

Telework: Not Available

Virtual: This is not a virtual position.

Position Description/PD#: Supply Management Specialist/PD017980

Relocation/Recruitment Incentives: Not Authorized

Financial Disclosure Report: Not required

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

No

Promotion Potential

13

  • Job family (Series)

2003 Supply Program Management

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Requirements

Conditions of Employment

  • You must be a U.S. Citizen to apply for this job
  • Designated and/or random drug testing may be required
  • Selective Service Registration is required for males born after 12/31/1959
  • You may be required to serve a probationary period
  • Subject to background/security investigation
  • Selected applicants will be required to complete an online onboarding process
  • Pre-Employment Evaluation

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/11/2021.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

You may qualify based on your experience as described below:

  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Planning, developing, and directing an expendable supply program at the VISN level; Serving as an advisor to clinicians with regard to selection and acquisition of consumable medical supplies involving furnishing information concerning such matters as new developments in the field and sources of supply for such items; Conducting logistic audits, quality assurance, compliance reviews and program effectiveness/efficiency reviews of all VISN activities to ensure they realize performance goals; Overseeing compliance with the Medical/Surgical Prime Vendor (MPSV) contract by VA HCS within the Network; Monitors and manages the performance and measurement of strategic sourcing program in all VISN facilities including all aspects of commodity standardization activities..

You will be rated on the following Competencies for this position:

  • Audit Reporting
  • Contracting/Procurement
  • Performance Measurement
  • Quality Assurance
  • Technical Competence

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work is sedentary. Travel is required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Keywords: Department of Veterans Affairs, Augusta , Supply Management Specialist, Other , Augusta, Georgia

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