Office Speicialist
Company: W4wga
Location: Augusta
Posted on: June 23, 2022
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Job Description:
Watch over the day-to-day practices of the Periodontics
residency program to ensure the program operates efficiently each
day; Organize the activities of the program to confirm completed
work meets required time lines and standards of quality; Track
leave time and verify leave availability of residents; Review time
net and effort as needed/required for the residents; Answer the
phone/e-mail promptly to assist the needs of the department;
Communicate with patients, applicants, faculty and vendors as
neededResponsible for data entry/scanning/storage of logs, manuals
and records for residency program to maintain integrity of files
for accuracy and completion; Retain extensive knowledge of Axium
for patient records, chart audits and backup to scheduling as
needed for the program; Keep evaluations of students and faculty
for reference as neededOrganize resident events from the beginning
to the end of each program term from start to finish of event;
Events include prospective resident interviews, new resident
orientation, resident graduation, holiday parties, table clinic
day, symposiums, lunch and learns, etc.; Pay all invoices for costs
associated with events in a timely manner with correct account and
maintain records of costsKeep program director informed of all
activities and events of the program to include important DCG
deadlines; Include him/her in correspondences and communications as
needed; Assist program director with all administrative needs; Back
up the Administrative Assistant 2 as needed; Complete tasks timely
and accurately as assigned by the program director and the
supervisor; Prioritize tasks to guarantee deadlines are metManage
Periodontic referrals to residency program to fit the needs of the
patients and academic requirements of the residents; Create
individual resident schedules to clearly outlines where the
resident should be at all times to include: patient care, on-call
schedule, seminars, classroom, VA, vacation, CE, rotations, testing
and evaluations; schedule visitors and vendors as appropriate to
include guests and speakersEnter academic grades for residency
program in the Banner system; Coordinate semester program schedules
for the residents; Maintain department files and academic records
for the residency program; Create reports for DCG, CODA, ADA and
any other report/record requests to include surveysPurchase
supplies as needed for residency program; Reconcile residency
program accounts against expenditures to include supplies and
travel on a monthly basis to submit to the Operations department;
Collect travel documents from residents and submit accordingly on a
timely basis to reimburse the resident travel costsPerform all
other related duties/tasks as assigned Apply at
RequirementsRequired QualificationsAssociate's degree from an
accredited college or university and one year of experience.ORHigh
School Diploma, GED, or equivalent from a recognized State or
Federal accrediting organization is required and a minimum of four
years' progressively responsible office support experience.
Keywords: W4wga, Augusta , Office Speicialist, Other , Augusta, Georgia
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