Office Speicialist

Company: W4wga
Location: Augusta
Posted on: June 23, 2022

Job Description:

Watch over the day-to-day practices of the Periodontics residency program to ensure the program operates efficiently each day; Organize the activities of the program to confirm completed work meets required time lines and standards of quality; Track leave time and verify leave availability of residents; Review time net and effort as needed/required for the residents; Answer the phone/e-mail promptly to assist the needs of the department; Communicate with patients, applicants, faculty and vendors as neededResponsible for data entry/scanning/storage of logs, manuals and records for residency program to maintain integrity of files for accuracy and completion; Retain extensive knowledge of Axium for patient records, chart audits and backup to scheduling as needed for the program; Keep evaluations of students and faculty for reference as neededOrganize resident events from the beginning to the end of each program term from start to finish of event; Events include prospective resident interviews, new resident orientation, resident graduation, holiday parties, table clinic day, symposiums, lunch and learns, etc.; Pay all invoices for costs associated with events in a timely manner with correct account and maintain records of costsKeep program director informed of all activities and events of the program to include important DCG deadlines; Include him/her in correspondences and communications as needed; Assist program director with all administrative needs; Back up the Administrative Assistant 2 as needed; Complete tasks timely and accurately as assigned by the program director and the supervisor; Prioritize tasks to guarantee deadlines are metManage Periodontic referrals to residency program to fit the needs of the patients and academic requirements of the residents; Create individual resident schedules to clearly outlines where the resident should be at all times to include: patient care, on-call schedule, seminars, classroom, VA, vacation, CE, rotations, testing and evaluations; schedule visitors and vendors as appropriate to include guests and speakersEnter academic grades for residency program in the Banner system; Coordinate semester program schedules for the residents; Maintain department files and academic records for the residency program; Create reports for DCG, CODA, ADA and any other report/record requests to include surveysPurchase supplies as needed for residency program; Reconcile residency program accounts against expenditures to include supplies and travel on a monthly basis to submit to the Operations department; Collect travel documents from residents and submit accordingly on a timely basis to reimburse the resident travel costsPerform all other related duties/tasks as assigned Apply at RequirementsRequired QualificationsAssociate's degree from an accredited college or university and one year of experience.ORHigh School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization is required and a minimum of four years' progressively responsible office support experience.

Keywords: W4wga, Augusta , Office Speicialist, Other , Augusta, Georgia